Notice of 2021 Annual General Meeting

The Central North Island Sika Foundation’s next Annual General Meeting will be held on Sunday the 29th of August 2021 at the NZDA Clubrooms, Mountain Road, Taupo starting at 12:00pm with a BBQ and get-together. You are all welcome to attend.

Below is the information relating to this meeting including:

• Nominations for Committee Positions
• Motions by Members
• Proxy Voting
• Key Dates

Committee Member Nominations – Deadline 5.00pm on Friday, 20 August 2021

A list of Committee positions and vacancies is provided below as well as the method in which candidates may be nominated. Nominations must include the following information:

• Full name
• Contact details (email and phone number)
• A brief candidate statement for publishing with the final agenda.

Motions by Members – Deadline: 5.00pm on Friday, 20 August 2021

Any member wishing to table any motion at the AGM which involves any alteration to the rules, policies or regulations of CNISF, or any other substantive motion, should advise CNISF in writing of the full wording of the proposed motion by email to by 5.00pm Friday, 20 August 2021. Any such motions by members, received by CNISF prior to the deadline above, will be included in the agenda as late items.

Proxy Voting – Deadline: 5.00pm Friday 27 August 2021

Any individual member not able to attend the AGM may, by advising the Central North Island Sika Foundation Secretary (through emailing the completed 2021 Proxy Voting Form to no later than 5.00pm Friday, 27 August 2021, appoint another individual member to exercise a proxy vote on their behalf for committee member nominees, and such proxy vote, if validly cast, shall count equally as if the absent member were present at the General Meeting.

Summary of Key Dates

Fri, 20 August 2021 – Deadline for members to move items of business
Fri, 20 August 2021 – Committee Nominations Close
Tue 24 August 2021- Final Agenda, Meeting Documents & Committee Nominees posted on CNISF website
Fri, 27 August, 2021 – Proxy Votes to be advised to CNISF Secretary by those not able to attend AGM.
Sun 29 August, 2021 – CNISF Annual General Meeting

Links to Documents relating to this notice:

Constitution of the Central North Island Sika Foundation (CNISF)
AGM Nominee and Profile Form
AGM Proxy Voting Form
2020 AGM Minutes
Draft Agenda 2021